Hi everyone,
So I have been appointed as a Project manager in a consulting firm (NPO) which provides free consulting services to startups, NGOs and small firms for free. I am stuck at a point where I am overwhelmed with the project and I think am leading to scope creep. I need your advise on following questions to successfully complete this project.
Following is the first of three phases as given in the proposal:
PHASE 1 Objective To establish a seamlessly efficient supply acquisition and product development system utilising cost-effective international virtual operations whilst maximising profitability through incentive based performance.
Duration: 4 weeks
Team: 10 Masters students who are appointed as consultants (Each can contribute 7-10 hours a week)
1.1 Supply Chain Development
- Implementation of virtual sourcing specialist role with competitive regional base rates (£7-10 daily) plus 10% commission on savings achieved below maximum purchase thresholds for cards stock
- Development of comprehensive supplier database emphasising US and UK markets for premium type of play cards, with automated tracking of bulk availability
- Creation of standardised pricing and authentication protocols ensuring consistent quality assessment
- Establishment of streamlined approval process minimising CEO involvement whilst maintaining acquisition standards
1.2 Product Infrastructure
- Procurement of premium stickers through verified manufacturers in the UK and China, with 3,000+ unit orders (range of designs)
- Hiring a freelance Graphic Designer for the customer designs
- Creation of automated inventory management system integrated with London-based distribution
Now I am confused as it's my first project as consultant, I wonder about the deliverables. All my professional career was internal PM where I actually launched the project from start to end. Questions I seek clarity for,
a. What are the deliverables for the above points?
b. Do I make my team conduct market research for the suppliers? Will it be within the scope?
c. What's the best way to approach this project to successfully complete it.
d. How best can i delegate the tasks to the team
PS: Please don't copy paste the answers from AI, I have already tried and have the necessary information I need. Now I am seeking genuine expert advice who is speaking with their experience. Thank you for understanding!